Booking Terms & Conditions

When visiting IMBAC we require that all members and guests are aware of both safety and general
requirements.

1. LODGE ACCESS
Access to and from the lodge at any time, except in an emergency is only via the front entrance door. This
is to ensure lodge security.

2. EMERGENCY EVACUATION & FIRST AID
There are emergency evacuation diagrams throughout the lodge including all bedrooms, toilets etc. Please
be aware of where your closest emergency exit points are located. Also be aware of the location of all fire
extinguishers, hose reels, fire blankets and first aid kit.
The Managers are the Emergency Wardens and in the case of an emergency their instructions are to be
followed. The Managers are also first aid officers.

3. SAFETY

SAFETY INSTRUCTIONS
Various safety instructions are located in the foyer on the notice board labelled “Safety Notice Board” and
should be read on arrival at the lodge to ensure you understand all current safety requirements while staying
at or visiting the lodge.

SAFETY CONCERNS
Report any safety concerns to the Managers as soon as possible.

HANDRAILS
Be aware of areas where steps are located ensuring you use stairs safely by holding handrails.

STAIRS
Be aware of any ice build-up that may occur on external stairs. Be aware of ice on all other external areas
such as the car park which can be slippery and these areas should be used with caution.

4. NO SMOKING POLICY
IMBAC is a non-smoking lodge. Smoking is not permitted on the IMBAC leasehold area, including external
areas. Contravention may result in cancellation of a booking.

5. NOT SERVICED
IMBAC is a club lodge and as such is not serviced as a commercial lodge. Your co-operation with the roster
system would be appreciated. This involves setting tables and tidying up after meals.

6. WASTE DISPOSAL
Disposal of waste is to be done in accordance with instructions displayed on the lodge notice board or as
advised by the Managers. Sharp objects such as needles are to be disposed of in the secure yellow
receptacles provided.

7. RESPONSIBLE PERSON
As the person responsible for making the booking you are also required to ensure all your guests attached
to your booking are aware of the above requirements. You are also responsible for ensuring that those
guests who are part of your booking act in a responsible manner while guests at IMBAC.

8. BOOKINGS

SUMMER COVID-19 CONDITIONS
To comply with covid-19 regulations the following must be adhered to:
a. Full names and telephone numbers of all persons staying at the lodge must be listed
b. All people staying at IMBAC lodge must sign the COVID-19 waiver on arrival. It is the responsibility of
the person making the booking to ensure this is done and all waivers are emailed to the Booking
Officer immediately after completion. This is to adhere to the NSW government requirements.
c. All persons are also required to scan the QR code in the lodge on arrival.
d. Only persons listed on the booking form are to access the lodge. No visitors are allowed at any time.
e. All people staying at the lodge are required to bring their own sheets, pillowslips and towels. It is
recommended you bring your own sleeping bags/doonas/blankets during the pandemic.
f. Access to and from the lodge at any time, except in an emergency is only via the front entrance door.
This is to ensure lodge security.
g. There are emergency evacuation diagrams throughout the lodge including all bedrooms, toilets etc.
Please be aware of where your closest emergency exit points are located. Also be aware of the
location of all fire extinguishers, hose reels, fire blankets and first aid kit.
h. Various safety instructions are located in the foyer on the notice board labelled “Safety Notice Board”
and should be read on arrival at the lodge to ensure you understand all current safety requirements
while staying at or visiting the lodge.
i. Report any safety concerns to the Booking Officer as soon as possible.
j. IMBAC is a non-smoking lodge. Smoking is not permitted on the IMBAC leasehold area, including
external areas.
k. Be aware of areas where steps are located ensuring you use stairs safely by holding handrails.
l. Disposal of waste is responsibility of the Member/Guest making the booking. No rubbish is to be left
on site. Sharp objects such as needles are to be disposed of in the secure yellow receptacles provided.
m. As the person responsible for making the booking you are also required to ensure all your guests
attached to your booking are aware of the above requirements. You are also responsible for ensuring
that those guests who are part of your booking act in a responsible manner while guests.
n. The cleaning/damage bond will be refunded, if appropriate, at the earliest time after inspection.

WINTER BOOKINGS

WEEKEND BOOKING
Friday 3.00pm to Sunday 1.30pm (Note – lunch not included on day of arrival) Friday evening meal and
Sunday lunch are included in the rate Friday evening meal must be indicated on form if required.
Weekend bookings to be PAID IN FULL at time of placing booking.

5 DAY BOOKING
Sunday 3.00pm to Friday 1.30pm (Note – lunch not included on day of arrival).

7 DAY BOOKING
Friday to Friday or Sunday to Sunday Commencing 3.00pm and ending 1.30pm (Note – lunch not included
on day of arrival).

SUMMER RATES
Outside of the Winter Season, IMBAC lodge is available for summer bookings. Contact the Booking Officer
for further details.

NOT TRANSFERRABLE
Bookings are not transferable or saleable to another party. All booking matters must be direct be directed
to the Booking Officer. A breach of these terms will result in automatic cancellation of all bookings and
disciplinary action against any offenders.

DURATION
Maximum duration of booking is for 28 days per person.

UNDER 5 CHILDREN

The Club will not accept bookings for children under 5 years old outside dedicated “Under 5 weeks” Under
5 Weeks are scheduled (in addition to Jnr Training) between Friday 26th June-Sunday 5th July and Sun
23rd August – Fri 28th August. The availability calendar has the most up to date dates – the before
mentioned is guide only. Under 5 year olds may be permitted at other times as part of a whole lodge
booking. Children under the age of 2 are free of charge. Children aged 2-4 are charged at 50% of the
relevant child rate.

TRAVEL INSURANCE
IMBAC recommends that you obtain personal travel insurance.

ADDITIONAL INFORMATION

CANCELLATIONS & REFUNDS
Must be made in writing to the Booking Officer at imbacbookings@gmail.com at least 28 days before the
commencement of the booking(s) for a refund to be made. The refund shall be the value of the booking less
cancellation charges (see below).

Cancellation Conditions – incl. Covid-19

Cancellations must be made in writing to the Booking Officer at imbacbookings@gmail.com at least 28 days before the commencement of the booking(s) for a refund to be made.

However, if at the time a cancellation is received, there is a replacement booking immediately available (which is taken up immediately) then the Person making the cancellation will receive a refund of the booking less the cancellation fee, regardless of when they cancel.

Inability to secure lift tickets is NOT a reason for exemption from the cancellation policy.

IT IS THE RESPONSIBILITY OF EVERY GUEST TO CHECK THE PERISHER WEB SITE FOR THE LATEST INFORMATION REGARDING LIFT TICKETS AND FOR UPDATED COVID 19 OPERATING INFORMATION.

The refund shall be the value of the booking less cancellation charges (see below).

IMBAC recommends that you obtain personal travel insurance to protect again additional costs/ expenses incurred as well as cancellation costs such as loss of deposit, medical expenses, loss of personal belongings, public liability and cancellation fees.

A cancellation fee of $60 per person or $100 per family applies

In lieu of a replacement to the booking, the following will apply to cancelations:

  • Bookings cancelled 28 days or less – no refund
  • Bookings cancelled with over 28 days notice, refund less $60 per person or $100 per family, whichever the lesser
  • Bookings cancelled or dates altered after arrival will not receive a refund

Covid-19 Cancellation

To provide peace of mind and encourage the safety for our members and guests for the 2021 Season. We will remove the applicable cancellation fee and refund the money. We may request evidence to support any Covid Cancellation Claim. Requirements/reasons for Covid Cancellation Requests:

  1. If Government Restrictions and border closures prevent travel to IMBAC on required dates;
  2. If guest or immediate family member are diagnosed with Covid-19 and require isolation that prevents travel to IMBAC on required dates;
  3. If Perisher Resort or IMBAC is not open on required dates due to Covid 19 and/or Government restrictions;

To assist our guests in being Covid Safe we will ask for a covid waiver to be completed upon arrival. Should you or a member of your group have symptoms in the 72 hours prior to arrival we would ask for you to reconsider travelling to IMBAC to avoid potentially exposing staff, members and guests.

CLEANING OF ROOMS
As IMBAC is not fully a serviced lodge; rooms must be cleaned, vacuumed and vacated by 1.30pm on day
of departure by the departing guests. Directions will be given for the cleaning of rooms. Baggage may be
left in foyer or the Games Room on this day if required (NOT in the lounge area or corridors).

BED LINEN/TOWELS
Members and guests are provided Linen and Towels as part of their booking fee. It is a breach of the
booking terms to use Lodge pillows without pillowslips, and blankets without sheets. If using a sleeping
bag, please use a fitted sheet on the mattress as well.

SHARED ROOM DISCLOSURE
IMBAC provides bunk style accommodation and our rooms are a mix of two and four beds. Occasionally
you may be required to share with other guests or members if your specific room configuration is not fully
booked, and alternative arrangements are unsuitable. We will endeavour to communicate this to you as
part of our booking process if this is applicable to your specific booking.